Corporate event sound system rental: a complete guide
Clear speech, tasteful music and reliable microphones for company dinners, offsites and team days.
- Typical audience: 30 to 800 guests
- Corporate and professional
Corporate events put speech first. Presentations, announcements and awards have to be heard clearly by everyone in the room, while music and entertainment stay at a level that supports networking. A professional setup covers both, with microphones that are reliable and a system that looks tidy.
Companies also expect punctuality, a clear quotation and a supplier who can work with agencies, venues and production teams. Look for suppliers who can provide a technician and a plan for setup and pack-down.
What you will need
- Speech-optimised speakers that cover every seat
- Lectern, handheld and lapel microphones plus a spare
- Background music at a networking-friendly level
- Playback for presentations, video and entertainment
- A technician who works to the run sheet
Recommended setup by audience size
- 30 to 100 guests
- Two powered speakers, one lectern microphone, one handheld and one lapel microphone, and a mixer.
- 100 to 300 guests
- A stereo system with a subwoofer, three to four microphones, a mixing console and a technician.
- 300 to 800 guests
- A larger system with delay speakers, a console, monitors for the stage and a crew.
Recommended equipment
Conference Audio
Table, lectern and delegate microphones for speech-led sessions.
Wireless Microphones
Handheld and lapel microphones for presenters and hosts.
PA Speakers
Powered speakers that keep speech clear and music comfortable.
Complete PA Packages
A package with speakers, mixer and microphones for a single room.
Mixing Consoles
A console for larger events with several inputs.
Before you book
- Room layout, seating style and where presenters will stand
- Run sheet, timings and the person who calls cues
- Number and type of microphones needed at once
- Playback sources: laptops, video and music
- Venue rules, setup access and pack-down time
Practical tips
- Keep a spare microphone and batteries at the lectern.
- Do a sound check with the presenter's laptop and video.
- Brief the technician on who has authority to adjust levels.
More event guides
Conferences and seminarsProduct launches and brand activationsExhibitions and trade showsAward ceremonies and galasCharity galas and fundraisersWeddingsBirthday partiesEngagement and anniversary parties
Frequently asked questions
- What sound equipment do we need for a company dinner?
- Speakers for background music and speech, a lectern or handheld microphone and a simple mixer. Add a lapel microphone for presenters.
- Can the supplier provide a technician?
- Most can. A technician is worth including for awards, video playback or several speakers.